Appendices

Good Practice for Managing Public Communications by Local Authorities.

Appendix 1: Principles of the Local Electoral Act 2001

  1. Principles
    (1) The principles that this Act is designed to implement are the following:

    (a) fair and effective representation for individuals and communities:
    (b) all qualified persons have a reasonable and equal opportunity to–

    (i) cast an informed vote:
    (ii) nominate 1 or more candidates:
    (iii) accept nomination as a candidate:

    (c) public confidence in, and public understanding of, local electoral processes through–

    (i) the provision of a regular election cycle:
    (ii) the provision of elections that are managed independently from the elected body:
    (iii) protection of the freedom of choice of voters and the secrecy of the vote:
    (iv) the provision of transparent electoral systems and voting methods and the adoption of procedures that produce certainty in electoral outcomes:
    (v) the provision of impartial mechanisms for resolving disputed elections and polls.

(2) Local authorities, electoral officers, and other electoral officials must, in making decisions under this Act or any other enactment, take into account those principles specified in subsection (1) that are applicable (if any), so far as is practicable in the circumstances.

(3) This section does not override any other provision in this Act or any other enactment.

Appendix 2: Statistics New Zealand Principles Applicable to the Production of Official Statistics

  1. The need for a survey must be justified and outweigh the costs and respondent load for collecting the data.
  2. A clear set of survey objectives and associated quality standards should be developed, along with a plan for conducting the many stages of a survey to a timetable, budget and quality standards.
  3. Legislative obligations governing the collection of data, confidentiality, privacy and its release must be followed.
  4. Sound statistical methodology should underpin the design of a survey.
  5. Standard frameworks, questions and classifications should be used to allow integration of the data with data from other sources and to minimise development costs.
  6. Forms should be designed so that they are easy for respondents to complete accurately and are efficient to process.
  7. The reporting load on respondents should be kept to the minimum practicable.
  8. In analysing and reporting the results of a collection, objectivity and professionalism must be maintained and the data impartially presented in ways which are easy to understand.
  9. The main results of a collection should be easily accessible and equal opportunity of access is enjoyed by all users.
  10. Be open about methods used; documentation of methods and quality measures should be easily available to users to allow them to determine if the data is fit for their use.

A full copy of Protocols for Official Statistics can be obtained by contacting Statistics New Zealand through its web site www.stats.govt.nz.

page top