22. Staff expenses are closely monitored.
Observation:
96.8% of respondents say staff expenses are closely monitored in their organisation.
This view was shared by senior managers and staff alike and across all sectors.
What some respondents have said:
“Credit card and staff expenses are monitored closely and any irregularities followed up with the employee concerned. Where appropriate, monies are recovered, however while the employee concerned may be advised of the inappropriateness of their behaviour, it may not always lead to formal disciplinary actions.”
“We have strong practices and expectations in place that "front guard" this area. All claims are checked (twice) in the approval process, with questions etc meaning the claim is referred back to the employee. Only senior staff and staff in key purchasing roles have credit cards (total = 6 cards) which are issued under clear policy guidance and require "next person up" approval (e.g. for the principal this is the Chairperson of the BOT).”
| Yes | No | Don’t know | Total Count | ||||
|---|---|---|---|---|---|---|---|
| Chief Executive Officer/Managing Director/Principal | 377 | 99% | 3 | 1% | 2 | 1% | 382 |
| Member of the senior executive/leadership team or equivalent | 484 | 99% | 2 | 0% | 3 | 1% | 489 |
| Line manager (if not one of the above) | 207 | 95% | 6 | 3% | 6 | 3% | 219 |
| Administration/Support Services | 188 | 94% | 2 | 1% | 10 | 5% | 200 |
| Operational staff (e.g. Teacher, Analyst, Advisor, Technician, Officer, Engineer, Accountant) | 125 | 92% | 2 | 1% | 9 | 7% | 136 |
| Total | 1,381 | 97% | 15 | 1% | 30 | 2% | 1,426 |
| Yes | No | Don’t know | Total Count | ||||
|---|---|---|---|---|---|---|---|
| Central Government | |||||||
| Autonomous Crown Entities | 53 | 98% | 0 | 0% | 1 | 2% | 54 |
| Central Government - Other | 45 | 100% | 0 | 0% | 0 | 0% | 45 |
| Crown Agents or Companies | 86 | 99% | 1 | 1% | 0 | 0% | 87 |
| Crown Research Institutes | 37 | 97% | 1 | 3% | 0 | 0% | 38 |
| District Health Boards | 66 | 94% | 1 | 1% | 3 | 4% | 70 |
| Government Departments | 139 | 96% | 1 | 1% | 5 | 3% | 145 |
| Independent Crown Entities | 36 | 97% | 1 | 3% | 0 | 0% | 37 |
| Māori Trust Boards | 10 | 91% | 1 | 9% | 0 | 0% | 11 |
| Rural Education Activities Programmes | 11 | 100% | 0 | 0% | 0 | 0% | 11 |
| State-Owned Enterprises | 47 | 100% | 0 | 0% | 0 | 0% | 47 |
| Tertiary Education Institutions | 86 | 95% | 1 | 1% | 4 | 4% | 91 |
| Sub-Total | 616 | 97% | 7 | 1% | 13 | 2% | 636 |
| Yes | No | Don’t know | Total Count | ||||
|---|---|---|---|---|---|---|---|
| Local Government | |||||||
| Airports | 18 | 95% | 0 | 0% | 1 | 5% | 19 |
| Council Controlled Organisations or Council Controlled Trading Organisations | 73 | 97% | 0 | 0% | 2 | 3% | 75 |
| Energy Companies | 24 | 86% | 1 | 4% | 3 | 11% | 28 |
| Fish and Game Councils | 8 | 100% | 0 | 0% | 0 | 0% | 8 |
| Licensing and Community Trusts | 8 | 89% | 0 | 0% | 1 | 11% | 9 |
| Local Authorities | 157 | 93% | 4 | 2% | 8 | 5% | 169 |
| Local Government - Other | 11 | 100% | 0 | 0% | 0 | 0% | 11 |
| Port Companies | 2 | 100% | 0 | 0% | 0 | 0% | 2 |
| Sub-Total | 301 | 94% | 5 | 2% | 15 | 5% | 321 |
| Schools | 464 | 99% | 3 | 1% | 2 | 0% | 469 |
| Total | 1,381 | 97% | 15 | 1% | 30 | 2% | 1,426 |